Executive Committee Member

Composition and Commitment

Executive Committee Members

The Executive Committee of PERC arises from language in the bylaws.  It is PERC’s essential leadership body, giving overall strategic direction to the organization as well as advising on ongoing and tactical matters.  Every effort is made to ensure diverse representation on the Executive Committee, in terms of of institutional size, location and affiliation (public, private, religious, secular, etc) of the schools represented as well as standard diversity factors such as gender and race. 

Executive Committee members are expected to participate in monthly conference calls with the Executive Director and any invited guests. In preparation for the call, members are expected to read the Executive Director’s monthly update.  In addition, Executive Committee Members are encouraged to serve on a Working Team or other PERC preogramming initiative. Executive Committee Members must be the institution's designated representative to PERC.

Monthly Expected Time Commitment: Executive Committee

1.5 hours Exec. Comm. Conference call participation.

0.5 hours review Executive Director’s monthly update

Infrequently --review Exec. Comm. emails, respond.

2.0 minimum average monthly time


Description of PERC Officer Positions

President

The President serves as the chair of the Board of Directors. The President ensures that the Board of Directors fulfills its responsibilities for the governance of the Consortium. The President works in partnership with the Executive Director to achieve the mission of the Consortium and to optimize the relationship between the Board and staff. The President approves, along with the treasurer any checks to the Executive Director or other Executive Committee members. The President may delegate that duty to the President-Elect.

President-Elect/ Vice President

The President-Elect collaborates with the President to learn the role of the President, to become familiar with the programs of the Consortium and its governance, and to develop and facilitate officer transition. The President-Elect assists and supports the President as needed and plans for the Presidential year. The President-Elect shall automatically become President at the end of the term as President-Elect.

Immediate Past President

The Immediate Past President provides advice and leadership to the Board of Directors regarding past practices and other matters to assist the Board in governing the Consortium. The Immediate Past President supports the president and the President-Elect on an as-needed basis. The Immediate Past President performs the duties of the President in the absence or disability of the President.

Characteristics

     Honesty; sensitivity to and tolerance of differing views; a friendly, responsive, and patient approach;

     Community-building skills; personal integrity; a developed sense of values; and concern for the consortium's development

     Ability to listen, analyze, think strategically and creatively, and work well with people individually and in a group

     Team-building skills

     Experience in leadership

     Ability to prepare for, attend, and participate in board and committee meetings (including conference calls), ask questions, take responsibility, follow through on a given assignment, and evaluate oneself

Expected Regular Time Commitment: Pres. Elect, President, and Im Past Pres.

0.5 hour (est.) read/ respond to emails from Ex. Dir & other presidents

1.0  hour (2 thirty minute calls with Exec. Dir. & other Presidents per month.

1.5  hours per month (above the 1.5 hours of that every Ex.Comm member is expected to invest on the monthly conference call.

Secretary

The Secretary records the minutes of the Executive Committees monthly conference call meetings, as well as any in-person Executive Committee meetings that the group shall hold.

In order to facilitate full participation by the secretary in the discussion, the secretary may choose to record minutes via an online document and designate a second person to take notes when the secretary is speaking.

Expected Time Commitment: Secretary

0.5 Edit and format notes taken after meeting for distribution

0.5  hours per month (above the 1.5 hours of that every Ex.Comm member is expected to invest on the monthly conference call.

Characteristics

     Honesty; sensitivity to and tolerance of differing views; a friendly, responsive, and patient approach;

     Ability to take notes

Treasurer

The Treasurer is responsible for seeing that the finances of the organization are responsibly kept.  The Treasurer pays invoices from the Executive Director with an online billpaying service after said invoice is approved by another member of the Executive Committee (traditionally the President.)  The treasurer is not responsible for ongoing bookkeeping of the organization, but will be involved in the monthly bank statement reconciliation, using PERC’s online organizational financial management software, QuickBooks. The treasurer may choose to do the reconciliation lead by  the Executive Director or PERC’s bookkeeper.  The treasurer will be responsible for delivering a monthly summary of PERC’s financial situation to the Executive Committee at their meeting.

Expected Time Commitment: Secretary

0.3 Approve and pay Executive Director invoices

0.3 Reconcile PERC bank statement

0.4 Prep Treasurer’s report

1 hours per month (above the 1.5 hours of that every Ex.Comm member is expected to invest on the monthly conference call.

Characteristics

     Honesty; sensitivity to and tolerance of differing views; a friendly, responsive, and patient approach;

     Ability to learn basic online software for bank and Quickbooks.

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